Privacy Policy
This Privacy Notice tells you what to expect in relation to your personal information which is collected, handled and processed by PROTIVITY ACCOUNTANT.
PROTIVITY ACCOUNTANT of Harrow Business Centre, 429-433 Pinner Road, Harrow, HA1 4HN is a data controller and data processor.
We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time. With effect from 25 May 2018, the General Data Protection Regulations (“GDPR”) will come into force.
All of our staff, contractors, consultants and partners are familiar with GDPR and their personal responsibilities. You may request to see our GDPR policy via umang@protivityaccountant.co.uk. All staff are trained on induction and every three years (or sooner if there is a major change in legislation).
The information we may collect and the legal basis for processing the data
We will collect personal data for a variety of purposes:-
To enable us to provide a variety of professional services to our clients
Personal data may include financial or non-financial information necessary for us to provide our services. This may include contact details, payroll data, employee information, lists of shareholders, customers and suppliers, tax identifiers, information about business activities, investments, financial interests and any other relevant data.
The legal basis for holding the data is to enable us to carry out our contractual obligations.
To provide information to business contacts and potential clients
We may hold data to promote our services, provide technical updates and host events.
Personal data may include contact details and notes of any meetings.
The legal basis for holding the data is having obtained consent.
To receive goods and services from our suppliers
We collect and process personal data about our suppliers, subcontractors and individuals associated with them. The data is held to manage our relationship, to contract and receive services from them, and in some cases to provide professional services to our clients.
To carry out our obligations as an employer
We may hold personal data on our staff and partners, which is set out in the staff handbook.
The legal basis for holding the data is to enable us to perform our legal obligations.
How long do we hold the data?
We will retain the data for as long as is required for the purposes which it was intended. This will reflect any legal or regulatory time limits, which is generally seven years. Data is then deleted or destroyed.
How we hold the information
Personal data is held in a ‘live’ or archived format. Electronic data is stored on our databases or on cloud based facilities in the UK. Paper based personal data is held in secure offices or if archived, held at secure third party locations.
Disclosure of your information
We may share your information with HM Revenue and Customs and other government agencies such as Companies House. We may also share your information with professional or legal advisers.
Your rights
You have the right to ask for a copy of the information about you that we hold. If you would like to make a request for information please email umang@protivityaccountant.co.uk.
In addition to this right of access, you have the following rights: erasure, restriction of processing, objection and data portability.
Retention of your data
Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.
Withdrawal of consent
If you have provided us with your consent to process your data, for the purpose of using our services, you have the right to withdraw this at any time. In order to do so you should contact us by emailing umang@protivityaccountant.co.uk.
Breaches
We have a notification process in place for any breach.
Concerns
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioners Office at https:\\ico.org.uk\concerns\.
Contact
Please address any questions, comments and requests regarding our data processing practices to our GDPR administrator umang@protivityaccountant.co.uk.
Changes to the Privacy Notice
This Privacy Notice may be changed by us at any time and will reflect any future changes in legislation.
Privacy Statement and Cookie Policy
Our Privacy Statement
By using our site, you consent to us processing your data and you warrant that all data provided by you is accurate.
Information about us
We are VVU Accountants and Tax Consultants Limited T/A PROTIVITY ACCOUNTANTHarrow Business Centre, 429-433 Pinner Road, Harrow, Middlesex, HA1 4HN UK Company Registration No 08702192 Registered in England and Wales
For more information, please see our Contact Us page and/or the footer of this website.
This Website is designed and hosted on behalf of PROTIVITY ACCOUNTANT by Nirav Shilu. This Website may have links to another website hosted by Nirav Shilu’s work which enables you to access third party services.
Personal information
We do not collect any personal information about website users other than:
- information provided by Users when completing forms on the website including but not limited to the contact and website registration form.
- that facilitated by the use of “cookie” technology. “Cookies” are designed to enhance your online visit and permit you to access the full service within the website.
Correcting/Updating Personal Information
If a user’s personally identifiable information changes (such as your postcode) the User can update or remove that user’s personal data provided to us by sending an email to umang@protivityaccountant.co.uk.
Log Files
We use IP addresses to analyse trends, administer the site, track user’s movement, and gather broad demographic information for aggregate use.
Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies“, which are text files placed on your computer, to help the website analyze how Users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
Surveys & Contests
From time-to-time our site requests information from users via surveys or contests. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and delivery address), and demographic information (such as postcode, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the functionality of the site.
Security
This website takes every precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected both online and offline.
When our registration form asks users to enter information, that information is encrypted and is protected with the best encryption software in the industry – SSL. While on a secure page, such as the user profile page, the lock icon in the address bar of Web browsers such as Internet Explorer, Chrome and Firefox becomes locked, as opposed to un-locked or open, as will be the case for most of the time that a user is browsing the web.
If you have any questions about the security at our website, you can send an email to umang@protivityaccountant.co.uk.
Notification of Changes
If we decide to change our privacy policy, we will post those changes on this page so our users are always aware of the information we collect and how we use it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.
If you register as a user of the website you will be asked for some basic information. Please note that registration is not required for all areas of the website, however we do encourage you to register in order to gain full access to the website content/information and online services. There are technological and operational security systems in place that provide protection for personally identifiable information from loss or misuse.
Where links are provided to other websites it should be noted that they are not and cannot be governed by our Privacy Statement. We cannot guarantee your privacy when you access other websites through any link provided on this website.
Notices and Disclaimers
These disclaimers also extend the above rights to our website provider – see service agreement, terms and conditions.
Cookies
A cookie is a small text file written to your hard drive that contains information about you. Cookies do not contain any personal information about users.
The website provider (PracticeWEB) uses cookies to personalise your experience of the Website. Most web browsers allow you to control how cookies are accepted by adjusting your web browsers settings. If you set up your browser to reject the cookie, you may still use the Website.
Services delivered via the website such as video or embedded content from external providers may also place cookies on your machine (computer).
By continuing to use this site you are deemed to be accepting the terms and conditions and consenting to the website placing cookies on your machine (computer) as set out in the Cookies information page.